EXPIRED! Senior Onboarding Officer

This job offer has expired!

Who are we?

The European Institute of Innovation and Technology (EIT) is an independent EU body. EIT increase Europe’s ability to innovate by nurturing entrepreneurial talent and supporting new ideas.

EIT’s mission is to:

  • Increase Europe’s competitiveness, its sustainable economic growth and job creation by promoting and strengthening cooperation among leading business, education and research organisations.
  • Power innovation and entrepreneurship in Europe by creating environments for creative and innovative thoughts to thrive.

The EIT brings together leading organisations from business, education and research, the so-called ‘knowledge triangle’, to form dynamic cross-border partnerships – EIT Innovation Communities.

The EIT’s Knowledge and Innovation Communities (“KICs”) are partnerships that bring together businesses, research centres and universities. They allow:

  • innovative products and services to be developed in every area imaginable, including climate change, healthy living and active ageing
  • new companies to be started
  • a new generation of entrepreneurs to be trained

There are currently nine KICs and each focuses on a different societal challenge:

  • EIT Urban Mobility: Smart, green and integrated transport for liveable urban spaces
  • EIT Climate-KIC: Working to accelerate the transition to a zero-carbon economy
  • EIT Digital: Driving Europe’s digital transformation
  • EIT Food: Leading a global revolution in food innovation and production
  • EIT Health: Giving EU citizens greater opportunities to enjoy a healthy life
  • EIT InnoEnergy: Achieving a sustainable energy future for Europe
  • EIT Manufacturing: Strengthening and increasing the competitiveness of Europe’s manufacturing industry
  • EIT Raw Materials: Developing raw materials into a major strength for Europe
  • EIT Culture & Creativity: Transforming Europe’s Cultural & Creative Sectors and Industries

The EIT’s financial contribution to the KICs is provided in the form of a grant for action. Likewise, KICs provide financial support to participants of the relevant calls launched by each of the KICs.

Such financial support can only be granted to those participants that meet the criteria of eligibility stated in the framework of Horizon Europe regulations and the relevant calls.

To this end, the KICs are intending to set up a common onboarding service to verify the legal and financial eligibility of participants for KIC’s grants.

This Onboarding Service will be run from EIT Urban Mobility and will encompass the service for all KICs.

For you to know a bit more about EIT Urban Mobility, who is the KIC who will be the employer for this position, our mission is to accelerate change towards a sustainable model of urban mobility and liveable urban spaces. We connect public and private actors and provide them with access to markets, talent, finance, and knowledge in four ways:   

Using cities as living labs, our industry, research and university partners will demonstrate how new technologies can work to solve real problems in real cities by transporting people, goods and waste in smarter ways.  

Join our team and be part of the change!

Be part of a team where you will:

  • Ensure that all recipients of EU funds are validated and have sufficient financial and operational capacity in accordance to EU Financial Regulation (2018/1046)[1]. This is an important and essential step required for participants in programmes funded by the Knowledge Innovation Communities (“KICs”) under the framework of the European Institute of Innovation and Technology (“EIT”).
  • Such mission includes the following tasks:
    • Legal and admin validation of data by compiling and analyzing internal and external information.
    • Enforcement and interpretation of the relevant legislation, policy statements, process guidelines.
    • Provision of administrative support by implementing systems, procedures, and policies
    • Support participants and KICS by answering questions and responding to requests.
    • Manage large amount of information.
    • Comply with other applicable regulations (e.g.: GDPR).

What you will bring along the way:

An ideal candidate would strive to generate positive environmental and social impact in line with EIT Urban Mobility’s mission. We are looking for individuals with a “can do” attitude, who are passionate about disseminating knowledge, know-how, good practices and lessons learnt.


  • A qualification in the field of law, public administration, business or economics, auditors, public notaries, registers or related field, or equivalent experience in the field (applicants without formal qualifications will not be penalised if they have relevant work experience in this field).
  • Written and spoken English (C1).
  • At least 7 years of proven experience in either public or private organisations, institutions, registers, or notary offices.
  • Ability to organise and draw a process to ensure an efficient implementation of services.
  • Skills to perform legal checks, implementing standards, understanding and providing adherence to procedures, laws, rules, and regulations.
  • Ability to perform routine and non-routine tasks with care, attention to detail and efficiency.
  • Excellent verbal and written communication skills, as well as outstanding document drafting skills.
  • Experience dealing with:
    • Administrative and legal validation of documents
    • Eligibility criteria
    • Financial capacity to carry out the action


  • Legal, administrative and financial validation of participants according to the Rules for Legal Entity Validation, LEAR Appointment and Financial Capacity Assessment of the EIT[1].
  • Professional experience in risk management, internal audit or compliance.
  • Knowledge of managing EU funds (Horizon Europe).
  • Any other European language is a plus.

What’s in it for you:

  • Work in an international environment with a company culture focused on empowerment, thriving and continuous growth.
  • Join a creative and diverse team of highly driven individuals that take out-of-the-box thinking to another level.
  • Strike the right Work-life balance with flexible hours and remote working options and facilities.
  • A yearly training catalogue to support your career development.

Kindly note that this position is based in Budapest.

This is a permanent and full-time position, with possibility to homework up to 2 days a week.

No relocation expenses are granted.


General Conditions:

By the closing date of this call, candidates must:

  • Be a national of an EU Member State or have a working permit valid to work in the country of the job location;
  • Enjoy their full rights as citizens;

To apply for this position, please download the application template from EIT Urban Mobility website. Complete the four elements of the application:  

  1. Personal contact details;
  2. An essential criteria checklist;
  3. A Cover Letter demonstrating how you match the skills defined in the job description – examples should be given;
  4. A curriculum vitae.

Follow the naming process detailed below:

Format:Save your completed application form in one single file in either PDF or Word format.
File name:Name the file according to the model “first name_last name – EITUM_SeniorOnboardingOfficer”. For example, Joanna Smith would name the file, Joanna_Smith EITUM_ SeniorOnboardingOfficer”.
Email title:The subject field should read “Senior Onboarding Officer. HR171-2023”.
Send to:Send your completed application to: recruitment@eiturbanmobility.eu.

Deadline for Applications: 9 August 2023


AT EIT Urban Mobility, we value and celebrate diversity in every aspect of life and believe that everyone deserves an equal chance to succeed.

Here we value your talents, skills and experiences, and do not discriminate on any basis –whether it be disabilities or other special needs, gender reassignment, sexual orientation, ethnicity, religion or belief, age, language, political affiliation, property, marital status or any other irrelevant factor.

We are committed to creating an inclusive and supportive work environment where everyone can feel comfortable and thrive.


Your personal data will be processed with utmost care by the EIT KIC URBAN MOBILITY, S.L. or its subsidiaries.

The said processing will allow us to manage the recruitment of the offered positions, and more specifically:

  • to enable you to submit your CV to apply for specific jobs;
  • to match your details with the job vacancies and to eventually contact you;
  • to retain your details and notify you about future job opportunities similar to the specific role for which you have contacted us;
  • to answer your enquiries.

You can exercise your data protection rights, writing to recruitment@eiturbanmobility.eu.

You may find further information in the full GDPR Compliance privacy note for applicants available here.