EXPIRED! HR Administration Officer

This job offer has expired!

Who are we?

EIT Urban Mobility is an initiative of the European Institute of Innovation and Technology (EIT), a body of the European Union and Europe’s largest network for transport innovation in cities.

Our mission is to accelerate change towards a sustainable model of urban mobility and liveable urban spaces. We connect public and private actors and provide them with access to markets, talent, finance, and knowledge in four ways:   

Using cities as living labs, our industry, research and university partners will demonstrate how new technologies can work to solve real problems in real cities by transporting people, goods and waste in smarter ways.  

We are seeking a skilled and detail-oriented HR Administration Officer to join our team. The HR Administration Officer will report to the Head of HR. As an HR Administration Officer, you will be responsible for managing various HR administrative tasks and supporting the overall HR operations. Your primary focus will be on maintaining accurate employees records, updating employee information systems, managing recruitment processes, implementing onboarding programs, coordinating training logistics, and organizing employee engagement initiatives and events.

Be part of a team where you will:

  • Manage HR Administration:
    • Maintain accurate and up-to-date employee records, including personal information, employment contracts & letters, and performance evaluations documentations.Update employee information systems, time management & holidays databases, and HR software to ensure data integrity.Generate HR reports and assist in analysing HR metrics for management reporting.
    • Handle employee inquiries and provide necessary information or documentation.
  • Payroll Management:
    • Assist with the preparation of payroll inputs for our payroll provider.
    • Liaise with our finance team to align on employee’s data
  • Recruitment Process Management:
    • Lead end-to-end recruitment activities, including sourcing, screening, interviewing, and selecting candidates.
    • Advertise job openings on various platforms and collaborate with hiring managers to understand position requirements.
    • Coordinate the interview invites and participate at times as recruitment member panel in the interviews.
    • Conduct background checks and employment verification as part of the candidate selection process.
    • Support in the preparation of offer letters, employment contracts, and other recruitment-related documents.
  • Onboarding:
    • Implement comprehensive onboarding programs to ensure a smooth transition for new employees.Coordinate new employees’ medical check-ups and ensure compliance with health and safety requirements.Facilitate the completion of new hire paperwork, benefits enrolment, and orientation sessions.
    • Provide ongoing support and assistance to new hires during their integration period.
  • Training Logistics Coordination:
    • Coordinate logistics for training programs, including scheduling, venue arrangements, and participant registration.
    • Communicate training details to employees and track attendance and feedback.
    • Assist in evaluating training effectiveness and identifying opportunities for improvement.
  • Employee Engagement Initiatives and Events:
    • Support the implement various employee engagement initiatives and events to foster a positive work culture.
    • Support the organize team-building activities, recognition programs, and wellness initiatives.
    • Assist in planning and executing company-wide events, such as annual parties or town hall meetings.
  • Invoice Management and Provider Coordination:
    • Manage invoices related to HR activities, ensuring accuracy and timely processing.
    • Coordinate with vendors, service providers, and consultants to ensure smooth service delivery.
    • Maintain vendor relationships

What you will bring along the way:

An ideal candidate would strive to generate positive environmental and social impact in line with EIT Urban Mobility’s mission. We are looking for individuals with a “can do” attitude, who are passionate about disseminating knowledge, know-how, good practices and lessons learnt.


  • Bachelor’s degree in Human Resources Management or equivalent work experience in related field.
  • Fluent in English and Spanish (C1 written and spoken).
  • At least 4 years of experience in HR administration.
  • Familiarity with HRIS and other HR software systems.
  • Strong organizational and time management skills.
  • Excellent attention to detail and data accuracy.
  • Ability to maintain confidentiality and handle sensitive information.
  • Demonstrated ability to work independently and as part of a team.
  • Passion for diversity and inclusion initiatives and employee engagement activities


  • Experience in managing Spanish payroll
  • Experience in a multicultural environment.
  • any other European language is a plus.

What’s in it for you:

  • Work in an international environment with a company culture focused on empowerment, thriving and continuous growth.
  • Join a creative and diverse team of highly driven individuals that take out-of-the-box thinking to another level.
  • Strike the right Work-life balance:  On top of the flexible hours and remote working options and facilities, you will be granted 27 days of paid time-off to rest and re-energize.
  • A yearly training catalogue to support your career development.
  • A tax benefit powered by Cobee, allowing you to save on your personal income tax.
  • A Private health insurance.
  • Work in a modern, flexible and collaborative workspace with 360 views of Barcelona, located in the iconic Torre Glòries. 
  • Gross annual salary for this position: between 30,000 and 38,000 EUR gross annual depending on work experience.

Kindly note that this position is based in Barcelona.

This is a permanent and full-time position, with possibility to homework up to 2 days a week.

No relocation expenses are granted.


General Conditions:

By the closing date of this call candidates must:

  • be a national of an EU Member State or have a working permit valid to work in Spain;
  • enjoy their full rights as citizens;

To apply for this position, please download the application template from EIT Urban Mobility website. Complete the four elements of the application:  

  1. Personal contact details;
  2. An essential criteria checklist;
  3. A Cover Letter demonstrating how you match the skills defined in the job description – examples should be given;
  4. A curriculum vitae.

Follow the naming process detailed below:

Format:Save your completed application form in one single file in either PDF or Word format.
File name:Name the file according to the model “first name_last name – EITUM_HR Administration Officer”. For example, Joanna Smith would name the file, Joanna_Smith EITUM_ HR Administration Officer”.
Email title:The subject field should read “HR Administration Officer. HR165-2023”.
Send to:Send your completed application to: recruitment@eiturbanmobility.eu.

Deadline for Applications: 25 June 2023


AT EIT Urban Mobility, we value and celebrate diversity in every aspect of life and believe that everyone deserves an equal chance to succeed.

Here we value your talents, skills and experiences, and do not discriminate on any basis –whether it be disabilities or other special needs, gender reassignment, sexual orientation, ethnicity, religion or belief, age, language, political affiliation, property, marital status or any other irrelevant factor.

We are committed to creating an inclusive and supportive work environment where everyone can feel comfortable and thrive.


Your personal data will be processed with utmost care by the EIT KIC URBAN MOBILITY, S.L. or its subsidiaries.

The said processing will allow us to manage the recruitment of the offered positions, and more specifically:

  • to enable you to submit your CV to apply for specific jobs;
  • to match your details with the job vacancies and to eventually contact you;
  • to retain your details and notify you about future job opportunities similar to the specific role for which you have contacted us;
  • to answer your enquiries.

You can exercise your data protection rights, writing to recruitment@eiturbanmobility.eu.

You may find further information in the full GDPR Compliance privacy note for applicants available here.