Request for proposal:

Event Venue Community Days 2026

By the present procurement procedure, EIT Urban Mobility, hereinafter referred to as “EIT UM”, is seeking to identify an event venue based in Copenhagen, hereinafter referred to as “Event Venue” to host the event and provide catering, furniture, staff and audiovisual support for our Community Days 2026. The exact requirements are described in detail in the next section.

This document, along with its annexes, constitutes a Request for Proposal (RFP) issued by EIT Urban Mobility for a potential procurement of an event venue in Copenhagen, Denmark. 

The 2026 edition of EIT Urban Mobility Community Days will take place in Copenhagen (Denmark) on 24th and 25th March 2026. EIT UM intends to gather all partners from different European locations under one roof and organise a 2-day event designed just for them. Exact timings are still to be decided. It will be held as an in-person by invitation-only event, and we are expecting to have approximately 350 participants.

Check the Request for Proposals here.

To apply, please send the completed and signed the Tender’s Submission and Declaration Form.

Deadline for submissions: 02 December 2025 at 16.00 (CET)