Request for proposal:

Request for proposals: EIT Community Officer in Ukraine

By the present procurement procedure, EIT Urban Mobility, hereinafter being referred to as “EIT UM”, on behalf of the EIT Community SRI Cluster is seeking professional support for the coordination and implementation of the EIT Community Hub activities in Ukraine, by appointing a qualified supplier to fulfil the role of the EIT Community Officer (hereinafter being referred to as “ECO”). This document, along with its annexes, constitute a Request for Proposal (RFP) issued by EIT Urban Mobility for a potential procurement of services in the field of innovation ecosystem engagement, stakeholder mobilisation and support for the EIT Community Hub in Ukraine.

Applicants must be a legally registered entity or a consortium of legal entities, with a physical presence in Ukraine. Proposals submitted by natural persons will not be accepted. Each applicant must provide evidence of official registration (e.g. company registration certificate, NGO license, or equivalent documentation demonstrating legal status in Ukraine).

Applicants must meet the following eligibility conditions:

• Single Legal Entity: If the applicant is applying as a single entity, it must be registered in Ukraine and must operate as a recognised legal entity.
• Consortium: Proposals may alternatively be submitted by a consortium of legal entities. In such cases, one legal entity must be designated as the lead coordinator and contracting party, and all consortium entities must be registered in Ukraine. A consortium agreement outlining roles and responsibilities must be submitted with the application.
• Physical Presence: All the applicants should have a physical presence in Ukraine. If the applicant is a consortium, the different entities that are part of the application should have physical presence in Ukraine as well, such as a registered office or permanent operational base.

Please note that proposals submitted by individuals (natural persons) are not eligible. Moreover, only one proposal per applicant (individual entity or consortium) is allowed. Submitting multiple proposals under different consortium configurations may result in disqualification.

The candidates have to propose one potential EIT Community Officer (proposed expert), who will be assessed and take part in the selection process, including the interview phase. If the candidate is awarded, the entity will have to nominate that same proposed expert as ECO.

Check the Request for Proposals here.

To apply, please send the completed and signed the Tender’s Submission and Declaration Form.

Deadline for submissions: 5 November 2025 at 16.00 (CET) – update to proposal validity