Request for proposals: Venue provider for internal event

By the present procurement procedure, EIT KIC Urban Mobility S.L, hereby being referred to as “EIT UM” or as the “Company” is aiming to identify a venue provider to organise its Face to Face (F2F) All Hands Meeting (AHM), including catering, accommodation and audio-visual services needed.

The F2F All Hands Meeting (AHM) is EIT Urban Mobility’s annual in-person team building and staff networking event. Both the first and the second edition of the event took place in Barcelona, in 2021 and 2022 respectively. The coming edition of the event will take place 11-12 June 2024 and 180 team members will be invited to attend face-to-face.

The goal of the EIT Urban Mobility F2F AHM is to organise an in-person team building event that enhances the collaboration, knowledge exchange and networking between the team members. It aims to bring together all teams, including those based in the HQ in Barcelona (Spain) and those based in the five Innovation Hubs: IH North in Copenhagen (Denmark), IH East in Prague (Czech Republic), IH Central in Munich (Germany), IH West in Amsterdam (The Netherlands), and IH South, also located in Barcelona (Spain).

After two editions taking place in Barcelona, the objective is to find a venue located approximately 1h away from the city that allows all team members to stay for the whole event in one place. 

The frame of this request is to find the suitable venue to host this event including call services needed for the indicated dates.

Check the Request for Proposals here.

To apply, please send the completed and signed Tender´s Submission and Declaration Form.

Deadline for submissions: 8 April 2024 at 16:00h (CET)