A pair of glasses on top of a notebook with a proposal written.

Request for proposals: Payroll, administration, and bookkeeping services

By the present procurement procedure, the EIT Urban Mobility S.L., (hereby being referred to as “EIT UM”) is expecting to appoint one sole provider (hereby being referred to as “the contractor”) for the realisation of the services set in Section 2.1.1 that are expected to be implemented as stated in Section 2.1.2

The contractor is expected to give a one-stop-shop service to EIT UM for the render of services on the following topics:

  • Integrated management and coordination of the services. The contractor will be responsible for providing one-stop-shop management and coordination of the services, developing framework for an integrated management and coordination of the services to the EIT UM S.L, the 5 CLCs limited liability companies and the EIT Foundation, that will guarantee the quality and track of the service and the continuous improvement which will guarantee bi-weekly report to the managing directors of 5 CLCs limited liability companies on the invoices and payment processes, and monthly report on the accounts and payroll and follow up on the service development and continuous improvement. In addition, the contractor will put in place a helpdesk/ticketing system. The project manager of this contract will be the manager and coordinator of the service, and main point of contact. The contractor will define a client support and communication service to the 5 CLCs limited liability companies he EIT UM S.L. and the EIT foundation A more complete description of the control tasks can be found in section 2.2.1 of this document (below).
  • Payroll services. The contractor will also be responsible for the provision of payroll services for Fiscal Year 2024 to the EIT UM its 5 CLCs and the EIT Foundation.

A more complete description of the control tasks can be found in section 2.2.2 of this document (below).

  • Administration and Bookkeeping services. The contractor will be responsible for the bookkeeping and the general administration services of all the legal entities covered by this procedure, namely the EIT Urban Mobility Association, the EIT UM, the EIT Foundation and its 5 CLCs for Fiscal Year 2024, with an extension of the services into the following year for those services related to the closing of the accounts and the filing of Tax declarations.

A more complete description of the control tasks can be found in section 2.2.3 of this document (below).

Check out the Request for Proposals here.

To apply, please send the completed and signed Tender´s Submission and Declaration Form.

Deadline for submissions: 18 December 2023, 16:00 CET