Request for proposals: Event Management Services for Partners’ Day 2024

EIT KIC Urban Mobility S.L.U., hereby also being referred to as “EIT UM”, consists of a network of over 250 partners, who are Europe’s leading companies, research, and education institutions and cities. They all support outreach, are actively engaged via the Innovation Hubs and cover the complete value chain from vehicle and traffic technologies to urban planning, data services, energy, retail, financial services, and engineering.

Events are an important component of EIT UM communications strategy and play a pivotal role and channel for disseminating the success and impact of EIT UM´s activities.

By the present procurement procedure, EIT UM is seeking professional support for the planning, organisation, and execution of Partners’ Day, which will take place in Prague, Czechia, over the course of two days, respectively on 12 and 13 March 2024.

The main objective is to gather all EIT UM Partners from different European locations under one roof and organize a 2-day event designed just for them.

Event: 12 and 13 March 2024 – PARTNERS’ DAY 2024

EIT UM aims at reaching the following objectives with this event:

  • Reinforce the strong feeling of community and belonging to the EIT Urban Mobility community for all our partners.
  • Awareness of how powerful our community is – we are European, and we have the main actors in the sector.
  • Exclusivity event – only for our partners – only for the selected.
  • Hook event: to transform potential leads to become EIT Urban Mobility Partners. Some of our ready-to-be partners will also be invited to the event.

It is foreseen to organise this type of event on a yearly basis in different European locations connected to our respective areas of reach through our hubs. 2022 edition took place in Barcelona (Spain) and 2023 edition took place in Amsterdam (The Netherlands).

Check out the Request for Proposals here.

To apply, please send the completed and signed Tender´s Submission and Declaration Form.

Deadline for submissions: 15 December 2023 16:00hs (CET)

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Request for proposals: Strategic Communications, Media & Public Relations in France

EIT Urban Mobility Innovation Hub South, hereinafter also referred to as “IH South”, operates in the south of Europe, being responsible for activity and market development in the countries of Portugal, Spain, France, Greece, Malta, Cyprus, Bosnia, and Albania.

IH South wishes to identify a supplier for the provision of Public Relations, Public Affairs and Media Relations Consultancy Services to support the achievement of the strategic objectives related to urban mobility in France.

The overall media communication objectives of EIT Urban Mobility are:

(i) Raising awareness of the need for more sustainable, inclusive, and innovative urban mobility in Europe.

(ii) Brand reputation: Placing EIT Urban Mobility as THE reference on urban mobility.

(iii) Leads: Strengthening relationships and bringing EIT Urban Mobility and the visibility of its projects to new stakeholders.

The main key target audiences of EIT Urban Mobility are, among others:

  • Cities, regions, governments, Ministers, civil servants, etc.
  • Institutional and European networks: European Union bodies, international organisations.
  • Opinion leaders: Think Tanks, universities, researchers, experts, policy analysts.
  • Lobby and civil society organisations.
  • Private sector: Start-ups and industry in the mobility, transport, energy, and environment sector.
  • End users and citizens.

EIT Urban Mobility has developed several on-the-ground projects in France, a strong partnership with several cities and government bodies in the transport sector, and supported several French start-ups, in the last 5 years of activities. However, the desired partner will have the capacity to provide strategic counsel and direction to strengthen the relations, actively share and promote our message to the right stakeholders, amplify our successes when results of projects are coming in, and help position the entity in France.

The selected provider will be responsible for assisting in the development and support of EIT Urban Mobility public relations and media efforts to maximize communications efforts. The agency must be able to provide strong media & PR strategic insight and message development to assist EIT Urban Mobility with proactive campaigns and reactive approaches.

Check out the Request for Proposals here.

To apply, please send the completed and signed Tender´s Submission and Declaration Form.

Deadline for submissions: 11 January 2024 16:00hs (CET)

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Request for proposals: Venue Provider for Partners’ Day 2024

EIT KIC Urban Mobility S.L.U., hereby being referred to as “EIT UM” or as the “Company”, consists of a network of over 250 partners, who are Europe’s leading companies, research, and education institutions and cities. They all support outreach, are actively engaged via the Innovation Hubs, and cover the complete value chain from vehicle and traffic technologies to urban planning, data services, energy, retail, financial services, and engineering.

Events are an important component of EIT UM communications strategy and play a pivotal role and channel for disseminating the success and impact of EIT UM´s activities.

EIT Urban Mobility intends to gather all partners from different European locations under one roof and organize a 2-day event designed just for them. This event will be called ‘Partners’ Day 2024’ and will take place in Prague (Czechia) on 12 and 13 March 2024. Exact timings are still to be decided. It will be held as an in-person invitation-only event, and we are expecting to have approximately 300 participants.

EIT UM aims to reach the following objectives with this event:

  • Reinforce the strong feeling of community and belonging to the EIT Urban Mobility community for all our partners.
  • Awareness of how powerful our community is – we are European, and we have the main actors in the sector.
  • Exclusivity event – only for our partners – only for the selected stakeholders.
  • Hook event; to transform potential leads to become EIT Urban Mobility Partners. Some of our ready-to-be partners will also be invited to the event.

It is foreseen to organise this type of event on a yearly basis in different European locations connected to our respective areas of reach through our hubs. 2022 edition took place in Barcelona (Spain) and 2023 edition took place in Amsterdam (The Netherlands).

By the present procurement procedure, EIT UM aims to identify a venue provider in Prague to organise the Partners’ Day 2024, including furniture, catering, and audiovisual services.

Check out the Request for Proposals here.

To apply, please send the completed and signed Tender´s Submission and Declaration Form.

Deadline for submissions: 8 December 2023 16:00hs (CET)

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Request for proposals: Media Relations Support

EIT Urban Mobility is launching an active media strategy, which includes the identification of relevant journalists across the EU, dissemination of information, proactive negotiation of interviews and articles as well as building relations through the organisation of events, press trips, and the local activities of the five Innovation Hubs. In 2023, around 6400 clippings were achieved, with several interviews and by-lines published across top tier-1 and sectorial media.

The overall media communication objectives of EIT Urban Mobility are:

(i) Raising awareness of the need for more sustainable, inclusive, and innovative urban mobility in Europe.

(ii) Brand reputation: Placing EIT Urban Mobility as THE reference on urban mobility.

(iii) Leads: Strengthening relationships and bringing EIT Urban Mobility and its projects visibility to new stakeholders.

The specific objective of this service request is to support media relations campaigns for the headquarters of EIT Urban Mobility. For information, EIT Urban Mobility has five regional offices (so-called Innovation Hubs) spread over Europe, and they will be doing their own media relations in line with their own objectives. This request is only aimed at supporting specific media campaigns of EIT Urban Mobility’s headquarters.

EIT Urban Mobility will share a list of spokespeople for each media activity, although it will be in most cases EIT Urban Mobility’s Management Team.

The main key target audiences of EIT Urban Mobility are, among others:

  • Cities, regions, governments, Ministries, civil servants, etc.
  • Institutional and European networks: European Union bodies, international organisations.
  • Opinion leaders: Think Tanks, universities, researchers, experts, policy analysts.
  • Lobby and civil society organisations.
  • Private sector: Start-ups and industry in the mobility, transport, energy, and environment sector.
  • End users and citizens.

Check out the Request for Proposals here.

To apply, please send the completed and signed Tender Declaration and Submission Form.

Deadline for submissions: 13 December 2023 16:00hs (CET)

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Request for proposals: Visual Graphic Designs and Creative Services

EIT Urban Mobility is looking for a supplier that can:

Develop ideas for communicating complex concepts through professional, modern, and compelling visual designs based on input from staff or partners, and to produce such visuals for mainly print and digital uses, such as for annual reports and marketing material, or for webinar and online training modules.

EIT Urban Mobility would like to design a collection of icons, visuals, images, short videos, GIFs and other graphic designs to be used on a regular basis in order to support the material for the website, programmes, activities or events (incl. marketing and merchandising material).

The supplier will support and work alongside the in-house creative team on the task of redesigning outdated existing material based on the new visual identity and brand requirements.

Check out the Request for Proposals here.

To apply, please send the completed and signed Tender Declaration and Submission Form.

Deadline for submissions: 20 December 2023 16:00hs (CET)

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Request for proposals: EU Affairs Support

EIT Urban Mobility is seeking professional support for its EU Affairs/Public Affairs activities.

At the moment we have 1 FTE working on EU Affairs, based in Brussels. We have external support through an EU Affairs consultancy. However, further support is needed in the day-to-day work of the EU Affairs Manager.

The Contractor will fully or partially cover the activities related to EU Affairs, based on requirements and needs defined by EIT Urban Mobility. 

The workload may vary depending on the workload, but most likely the summer months will be less busy. 

The objective of the work is to contribute to increasing the visibility, stakeholder awareness and knowledge of the EIT Urban Mobility and the entire EIT Community as well as its results among Brussels-based stakeholders and decision makers, through participation in high level events, steering groups and face-to-face meetings with strategic alliances.

Check out the Request for Proposals here.

To apply, please send the completed and signed Tender Declaration and Submission Form.

Deadline for submissions: 21 December 2023 16:00hs (CET)

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Request for proposals: Provision of EU Affairs Services

EIT Urban Mobility is seeking professional support for its EU Affairs activities, by appointing one single provider.

This document and its annexes constitute a Request for Proposal (RFP) issued by EIT Urban Mobility for a potential procurement of services in the field of Public Affairs.

With this RFP, EIT Urban Mobility provides information for the tenderer to gain further insights about the scope of the services and all requirements needed in order to provide a suitable proposal. The submitted tender should be clear and comprehensive so that EIT Urban Mobility is able to have a full understanding about the tenderer, their ways of working with clients, their suggested expertise and services, and their delivery capacity.

Below is a description of the general objectives:

ObjectivesLong-term Vision
1.       Increase the visibility and reputation of EIT Urban Mobility in the EU domain, at international and at national levels by positioning the organisation as a key opinion leader and stakeholder in urban transport policyEIT Urban Mobility will be seen as the key EU urban mobility innovation ecosystem, leading the transformation of the mobility system through trusted technological solutions and industry, education and research and engagement of cities and people.The EIT Urban Mobility brand will be known at EU level by all policymakers, media and stakeholders working on urban mobility and transport and it will be associated with its mission to improve liveability in cities with the UN SDGs.Through its activities and events, EIT Urban Mobility will become the most trusted partner and platform for policymakers and stakeholders to collaborate and join a dialogue on the future of urban mobility innovation in Europe.EIT Urban Mobility will be a key reference and trusted advisor for EU policy makers, stakeholders, and media on innovative urban mobility and liveable cities, identifying and facilitating the connection with relevant expertise throughout the value chain, being recognized as the trustworthy community of experts.
2.       Strengthen the ability of EIT Urban Mobility to contribute to EU policymaking activities in relevant fields to build a policy and regulatory framework that supports innovation and promotes the transformation of the urban mobility system for more liveable cities by positioning the EIT innovation model and its results towards the Member States and EU stakeholders through meetings, representation at events, and policy recommendations.EIT Urban Mobility will contribute to the shaping of key mobility as well as innovation and education policies at European level. It will be considered an essential contributor to EU policy cycles, by leveraging the expertise available in its ecosystem and its projects to generate policy insights and recommendations, influencing EU policies to achieve more sustainable transport in cities through education, innovation and cooperation between industry and the public sector. EIT Urban Mobility will be part of key advisory bodies and structures established by the European Commission.
3.       Meet and exceed EIT Urban Mobility‘s governance and institutional obligations to create synergies with other EU initiatives and engage with other key organisations and international organisation across Europe to deliver greater impact. Consolidate a Policy Advisory Board (PAB)  as bodies with a recognized added value inside and outside EIT Urban Mobility. By collaborating with the Commission in the PAB, EIT Urban Mobility will build a pipeline of opportunities which can be leveraged and scaled by EIT Urban Mobility, with EU support. Development and implementation of synergies with other EU bodies will help EIT Urban Mobility build an ecosystem connected to other ecosystems and increase its economic, societal, and technological impact. Similarly, by strengthening understanding of national and European trends in urban mobility through the Expert Group on Urban Mobility, EIT Urban Mobility will become a trusted partner of National Ministries, NGOs, and industry.
4.       Develop cooperation and synergies with other R&I initiatives and stakeholders to increase the impact of EIT Urban Mobility and lead the transformation of urban mobility for more liveable cities.EIT Urban Mobility will function as a powerful bridge builder to other initiatives at European, global, and national level. The development of synergies with other R&I initiatives and bodies will help EIT Urban Mobility expand its reach and increase its economic, societal, and technological impact. EIT Urban Mobility will encourage other organisations to adopt its solutions and approaches, facilitating their deployment at a larger scale. EIT Urban Mobility will play a prominent role in the EU/international R&I landscape thanks to its broad collaborations, the specificity of its Knowledge Triangle Integration (KTI) model, and its city centric approach.

Check out the Request for Proposals here.

To apply, please send the completed and signed Tender Declaration and Submission Form.

Deadline for submissions: 20 December 2023 16:00hs (CET)

SME Market Expansion Open Call

The second edition of the Small Call is now launching under its new name SME Market Expansion Call. 714K€ has been allocated to the SME Market Expansion Call’s mechanism.  

The SME Market Expansion Call is a mono-beneficiary type of call addressed to small and medium enterprises (SMEs). Each entity awardee will receive 59,500€ per project. The wider goal of the call is to provide new pathways into wider co-operation with the EIT Urban Mobility ecosystem and create new partnerships with lighter procedures and processes.

Call Main Features

Call for Proposals Main Features[1]
Key dates of the Call calendarCall opening: 21 November 2023
Call closing (submission of completed application): 19 February 2024 by 17:00 CET
Eligibility and admissibility check: Beginning of March 2024
Evaluation of proposals: End of March 2024
Remote Panel Hearing: Beginning of April 2024
Communication of results: Mid-April 2024
Tentative start of the projects: May-June 2024
Total estimated EIT Funding allocated to this Call and co-funding rate714,000€ (12 projects to be implemented out by 12 different SMEs, each with an EIT funding allocation of 59,500 EUR).
Project durationThis call is open to proposals with a project duration of 6 months.
Submission portal Proposals shall be submitted on AwardsForce.
See document “Guide for applicants” for further details.
List of documents to be submitted1. Application form (available on the AwardsForce platform)
2. Letter of support (available on the Call webpage)
List of documents to take into consideration1. Call Manual
2. Guidelines for Applicants
3. Letter of Intent template
4. EIT Urban Mobility Strategic Agenda 2021-2027
5. Eligibility of expenditure
6. Appeal procedure
7. Financial Support Agreement template
8. Project Implementation Handbook
9. Horizon Europe Model Grant Agreement
Short summary of the topics to be addressedThe Challenge Areas cover three main topics:
– Energy and Mobility
– Sustainable City Logistics
– Future Mobility.  

See Section 1.3.2 of the Call Manual for details.

Applicants are free to discuss any proposal idea with our local innovation team located in our five Innovation Hubs.
Evaluation criteriaFor the Strategic & General fit evaluation:
– Meet the strategic fit product/service solution definitions
– Comply with SME Market Expansion Call general fit requirements

For the full proposal evaluation:
– Excellence: novelty and innovation
– Impact: social, economic, financial, and general sustainability
– Implementation: planning and sound financial management

Info sessions and contact details

Recorded webinars and contact details are available to guarantee the maximum support to the applicants during the proposal’s preparation process.

To help applicants with the preparation and submission of their proposals, EIT Urban Mobility has hosted one live Call Info Day. It has been focused on the call content, the challenges as well as on the submission and evaluation procedures, and the financial aspects. Watch the recording here:

In parallel to the call information sessions, all applicants may contact EIT Urban Mobility to resolve any concerns or doubts on the general/technical procedures and call content. These are the key contact details of the EIT Urban Mobility team for questions related to this call:

Type of contactEmail
Legal, Financial, Administrative and general procedurespmo@eiturbanmobility.eu
Innovation areaagileinnovationteam@eiturbanmobility.eu

[1] Please note that this calendar is indicative. Dates might be subject to slight changes.

Call for Expressions of Interest: New European Bauhaus Mentors 2024

Call opens: Friday 17 November 2023

Call closes: Friday 29 December 2023

The call for expressions of interest for New European Bauhaus (NEB) Mentors 2024 is now open. The deadline to submit expressions of interest is Friday 29 December 2023. Further details and how to apply can be found below.

As an EU policy initiative, the New European Bauhaus is part of the sustainability-driven recovery plan called NextGenerationEU. The initiative helps to deliver the European Green Deal, which is a set of policies outlined by the European Commission to decouple economic growth from resource use – making Europe greener and more resilient.

The EIT Community NEB offers its beneficiaries one-on-one mentorship and guidance on everything from designing for social sustainability to circular business models. This call for expression of interest is to select a cohort of mentors to inspire EIT Community NEB beneficiaries.

NEB Mentors are required to think Bauhaus and encourage their mentees – participants of NEB calls under Horizon Europe and related programmes – to further integrate into their practices the three inseparable New European Bauhaus values of aesthetics, sustainability, and inclusion.

Depending on the mentorship assignment selected, NEB Mentors are expected to commit 4 to 24 hours of their time over a period of up to 6 months and will receive up to €3k per mentorship assignment.

EIT Community NEB Mentorships will run from February 2024 until February 2025.

Apply here: https://forms.office.com/e/6YSaT36tSz  

Additional documents:

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Pre-qualification notice: Office Rental Barcelona

By the present procurement procedure, EIT Urban Mobility, hereinafter also referred to as EIT UM, is aiming to identify a tenderer who can offer the rental of premises to EIT Mobility KIC LE in Barcelona.    

  • The following documents regulate the terms and conditions under which the selected Tenderer (i.e. Contractor) shall fulfil the specific tasks as a result of the current tender procedure:
  1. The Pre-Qualification Notice;
  2. The Request for Proposal of Office rental in Barcelona (to be shared with pre-qualified Applicants);
  3. The Contract to be signed with the selected Tenderer.
  • The EIT Urban Mobility is responsible for sharing all available, relevant information, existing documents, and data on the projects related to which tasks are to be performed by the Contractor based on individual purchase orders, if relevant. The EIT Urban Mobility is responsible for the validity and completeness of all such information.
  • The working language for the performance of tasks is English.

Check out the Pre-qualification Notice here.

To apply, please send the completed and signed Letter of Interest Application Form.

Deadline for submissions: 4 December 2023 16:00hs (CET)

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Request for proposals: CRM Licensing and Support

By the present procurement procedure, the EIT KIC Urban Mobility S.L. hereby being referred to as “the EIT UM” or as “EIT UM” is aiming to procure the monthly licensing and support for the company’s Customer Relationship Manager (CRM) software. EIT Urban Mobility uses Citrix’s Podio as its CRM, and the company would like to continue using this toolset. 

There are Work Packages (WP) included in the present request for proposal. Each WP will be invoiced separately. The first one is basically the provisioning of the CRM annual licenses for all EIT Urban Mobility employees. The second WP includes expert support for the procured tool and additional developments and integrations in the CRM that may be required. 

  • WP 1: CRM monthly licensing for required EIT UM employees and externals. 
  • WP 2: Expert Support and Developments 

The following sections of this document will assume that Work Packages (WP) 1 & 2 as a whole. The separation of them in two Work Packages responds exclusively to a different internal accounting treatment, as separate invoices will be required.  

As mentioned in the previous paragraph, the CRM that EIT Urban Mobility requires in this procurement process is Citrix’s Podio. Since the company is already using this software there is a clear list of functionalities required from the software. Therefore, the licensing type that will be required is the “Premium” one.  

Check out the Request for Proposals here.

To apply, please send the completed and signed Tender Declaration and Submission Form.

Deadline for submissions: 26/11/2023 16:00hs (CET)

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Request for proposals: Communications and Networking support in Stockholm

The main objective is to support EIT Urban Mobility (hereby being referred to as “EIT UM”) in its efforts to establish itself as a leading impact investor and as a thought leader within the urban mobility and impact start-up ecosystem, in Stockholm. Amongst the activities to be taken to achieve these objectives, EIT Urban Mobility is seeking a professional and experienced supplier (hereby being referred to as “the contractor”) to provide services in content writing/creating, publishing in leading media channels, and organizing small-medium scale networking events with leading ecosystem players such as other impact investors, leading successful entrepreneurs, industry leaders, decision makers and more.

The services should be provided from January until and including December 2024.

Check out the Request for Proposals here.

To apply, please send the completed and signed Tender Declaration and Submission Form.

Deadline for submissions: 24th November 2023 16:00hs (CET)