Request for Proposals: Consultancy services for Cross-KIC activities

By the present procurement procedure, EIT Urban Mobility is aiming to identify a supplier capable of delivering professional support and advisory services in the preparation of proposals for implementing a Hydrogen Cross-KIC (Knowledge and Innovation Community) programme. The programme would bring together three EIT KICs (EIT Urban Mobility, EIT Manufacturing and EIT Climate-KIC) to city-scale pilots with systematic change covering the public sector, mobility, and manufacturing. The objective of the Hydrogen Cross-KIC programme is to ensure greater EIT visibility in the climate emergency, energy crisis and align better with overarching policies, the Green Deal, missions, Connecting Europe Facility (CEF) and Fitfor55.

The expertise for the consultancy service should cover the following areas:

  • Experience in working with an EIT KIC, or other EU bodies
  • Expertise of running a call for cities
  • Drafting and coordinating interdisciplinary proposals engaging multiple industries
  • Experience in cascading funding
  • Knowledge on the mobility and energy challenge area, work with hydrogen and its infrastructure is beneficial

The specific objective is to set the framework conditions under which the project proposal development services will take place.

All information, including the detailed scope of work, deliverables, and terms & conditions can be found in the Request for Proposals.

Deadline for submissions: 22 August 2022 at 16:00 Central European Time.

Mobility Digitalisation Officer (AIG Project)

The Mobility Digitalisation Officer will report to the Action and Impact Group (AIG) Manager. S/he will focus primarily on the delivery of externally awarded projects under the programmes Horizon Europe and Digital Europe. As EIT Urban Mobility continues to attract external funding, the team ensures all contractual obligations of awards are met with quality content on time and on budget. This specific role is one of the core functions, dedicated mainly to the digitalisation of mobility systems, data sharing and governance/privacy models. The position will involve communication and presentation of results/findings to politicians and European/national programme officers. In addition to that, s/he will have an active role within the Innovation team, providing support to the creation of written and visual content and organising workshops/events for mobility experts and policy makers.

Main tasks of the Innovation Mobility Digitalisation Officer will be:

  • Write content and make technical, digital/mobility innovation/scientific material accessible to different target audiences
  • Design and deliver funded programmes/projects, including preparation and implementation of the projects’ communication plans
  • Set up and maintain social media channels for European funded projects on digital platforms
  • Organise and facilitate workshops and expert forums in technical fields related to urban mobility
  • Manage WordPress sites, making regular updates to content and writing news items
  • Create event graphics and social media graphics for online and in-person events
  • Liaise with Innovation Lifecycle Officers to assess their projects’ media/communication value and usability
  • Support with in-person and online event planning, as needed, for Innovation areas
  • Prepare and manage event participation, using Eventbrite, sending general invites, drafting event content ensuring GDPR compliance, and working closely with other units
  • Manage the communication/relationship with speakers, before and during events

How to apply

Call for applications and guidelines how to apply for Mobility Digitalisation Officer

Application form for Mobility Digitalisation Officer

Deadline for applications:  21 August 2022

Location: Barcelona (Spain)

Request for Proposals: Provision of catering services

By the present procurement procedure, EIT Urban Mobility is aiming to identify a supplier to provide the catering services for the Gala Dinner event that the entity is organising in Barcelona on 16 November 2022.

EIT Urban Mobility co-organises together with Fira Barcelona, Tomorrow.Mobility World Congress, our flagship event.  On the second day of the event, 16 November 2022, EIT Urban Mobility organises a Gala Dinner for a selected number of EIT Urban Mobility guests.

The Gala Dinner event is an exclusive – by invitation only – event where invited EIT Urban Mobility European partners, political representatives, and members of the European Union enjoy a high-level networking experience.

This will be the second edition of the event. Last year the event was held at “El Convent dels Ángels” in Barcelona and gathered 100 VIP attendees from the mobility sector.                    

This year, the event will be held at the “Museu Marítim de Barcelona” and we are expecting 150 guests from different European locations.

All information, including the detailed scope of work, deliverables, and terms & conditions can be found in the Request for Proposals.

Deadline for submissions: 23 August 2022 at 16:00 Central European Time.

Call for Expressions of Interest: User engagement in urban mobility solutions

EIT Urban Mobility seeks a partner organisation (gold or silver) with expertise in engaging with users and citizens to support the development of commercial urban mobility solutions.

The partner will co-design and implement engagement activities with up to three different start-ups/cities. The aim of the activities will be to gain actionable user feedback to support the development and testing of the start-ups’ solutions. The activities should also serve as the foundation for a toolkit that supports broader dissemination and replication of the user engagement activities.

All information can be found in the Expression of Interest document.

All applicants will need to complete this application form.

Deadline for submissions: EXTENDED to 12 August at 10:00 CEST

Communication and Events officer (Copenhagen)

The Communication and Events officer will report to the Head of Innovation Hub North in developing and implementing all the communication and dissemination activities of the Innovation Hub North and will work in close alignment with the Communications and EU Affairs team at central level (headquarter level).

More specifically, the position encompasses the overall responsibility for, and management of, the internal and external communication of EIT Urban Mobility at local level. This will be executed in alignment with the HQ overall communication strategy and planning. It covers setting up communication strategies towards different local stakeholders, the implementation and management of different communication tools and activities, communication materials and events, always respecting the EIT brand requirements.

The job requires a lot of different things of which a few important ones are:

Communication:

  • Produce communication plans for the Innovation Hub and feed it into central communications plan
  • Roll-out and tailoring of communication campaigns centrally developed for Innovation Hub North according to HQ guidelines;
  • Tailor central communication campaigns and material to the needs of the Innovation Hub
  • Act as brand custodian for all locally implemented communication and dissemination activities
  • Act as central contact point of the Innovation Hub for all activities related to communications and events, to collate inputs for editorials, social media, websites, partners, etc. and complete an initial assessment of communication actions required;
  • Editorial planning for the Innovation Hub (topics/success stories to share), covering its geographic area & content production;
  • Manage regional/local media relations and prepare professional communication and content for (local/national/international) press and media in English and in Danish;
  • Support in the creation of visuals for different channels and tools from website, social media to presentations, factsheets and publications;
  • Prepare presentations in line with the EIT Urban Mobility communication guidelines;
  • Source and manage local supplier/agencies and budget;
  • Support operationally the communication activities led by EIT Urban Mobility local partners;
  • Support with the further development of the EIT Urban Mobility brand, targeting different stakeholders, including citizens, and building cohesion within the EIT Urban Mobility partnership for a common vision and jointly supported brand;
  • Activity monitoring and reporting (in alignment with the HQ team);
  • Be an active member of the communications ecosystem of EIT Urban Mobility.

Events management:

  • Organise and coordinate EIT Urban Mobility events at Innovation Hub level aligned with the branding and communication and dissemination plans and following the events guidelines;
  • Plan, organise and support in engaging promotional, business and social events (local, national and international), ensuring the target audience is engaged and the message of the event is marketed properly. Managing the whole process from the planning stage, right through to running the event and carrying out the post-event evaluation;
  • Develop the communication plan for the campaign of events of Innovation Hub North and cover the event in social media posts;
  • Contribute to increasing the visibility, stakeholder awareness and knowledge of Innovation Hub North as well as its results among relevant stakeholders and decision-makers, through participation in high-level events, steering groups and face-to-face meetings with strategic alliances;
  • Coordinate the relationship with suppliers and ensuring regular follow‐up; providing support with quotes revision, invoice control, onsite supervision;
  • Provide support to the organisation of EIT Urban Mobility’s yearly flagship event;
  • Monitoring of events impact and reporting.

How to apply

Call for applications and guidelines how to apply for Communication and Events officer

Application form for Communication and Events officer

Deadline for applications:  22 August 2022

Location: Copenhagen (Denmark)

Quality Assurance Officer

The Quality Assurance Officer will report to the Academy Programme Manager and work in close coordination with the Academy Director and the Academy Heads of segment, mainly the Head of the Competence Hub (Professional School). S/he will conceptualise and coordinate the design of a quality assurance system for non-degree education and training, in line with the EIT Label provisions. Once the model is established, s/he will oversee its implementation and ensure that the system works. S/he is expected to perform regular monitoring and reporting tasks on the implementation and quality control of the system.

Main tasks and responsibilities include:

Creating the quality assurance system

  • Benchmarking successfully the quality systems of a set of relevant education and professional learning institutions.
  • Conceptualising/designing a quality assurance system for non-degree education and training, in line with provisions of the EIT Label Handbook, effectively establishing the EIT Urban Mobility’s own approach and processes for quality assurance in non-degree education.
  • Ensuring that the quality assurance system embeds the key principles of the EIT non-degree education outlined in the EIT Label framework whilst being contextualized for the EIT Urban Mobility’s own reality and allowing the necessary flexibility for the Academy Competence Hub to deliver on our own objectives, including course quality/relevance and revenue generation.
  • Defining and mapping the processes for this quality assurance system, considering the quality strategy and impact objectives of EIT Urban Mobility’s Academy in terms of non-degree education and training.    
  • Developing an assessment guide, with instructions, templates, and examples for the Competence Hub and EIT Urban Mobility partners/providers.
  • Producing a manual that documents the procedures, guidelines and checklists required for each one of the processes identified.
  • Coordinating the initial submission (audit) to obtain the Label for non-degree education and training from EIT, compiling the necessary data and documents in accordance with the requirements of the EIT Label handbook.
  • If required by EIT, presenting a development plan with measures for improvement in specific areas in which shortcomings were identified by the EIT experts and that responds to the recommendations set out in the decision of the EIT. In this case, coordinating the resubmission of the application (re-audit), compiling the re-audit material.

Implementation of the quality assurance system and monitoring/reporting

  • Working in close collaboration with the Competence Hub team and partners/providers to ensure that they develop the appropriate course-design, candidate-selection and quality-control mechanisms to align with the EIT Label requirements when creating, commercialising and delivering their courses and trainings.
  • Implementing all necessary quality control measures of the quality assurance system on all relevant Competence Hub courses, proactively identifying possible shortcomings, and proposing and driving actions for continuous improvement.
  • Collecting and maintaining evidence that our courses and trainings satisfy the requirements of the EIT Label in their design, implementation, and assessment. When this is not the case, finding solutions to ensure that this happens, without compromising the course’s impact and revenue goals.
  • Coordinating the reporting to the EIT, covering both quantitative and qualitative information.
  • Supporting the Master School and Doctoral Training Network with procedures regarding the EIT Label accreditation of future programmes and/or maintaining the EIT Label in existing ones.
  • Supporting the execution of the relevant administrative tasks and procedures needed to deliver on the Academy EIT labelled portfolio.

Contributing to the development of the EIT Urban Mobility Academy

  • Ensuring optimal synergies between segments of the EIT Urban Mobility Academy, the rest of EIT Urban Mobility, and the EIT Community (cross-KIC/RIS projects). 
  • Supporting the Academy Programme Manager, Heads of segments and Academy Director in their reporting activities to EIT.

How to apply

Call for applications and guidelines how to apply for Quality Assurance Officer

Application form for Quality Assurance Officer

Deadline for applications: 18 September 2022

Location: Barcelona (Spain)

Sales Manager – Europe

The Sales Manager will be based in Barcelona, Spain and report directly to the Director of the Ecosystem and Stakeholders area, which encompasses all activities to develop and nurture the network of partners and animate the European urban mobility ecosystems through regional hubs. The principal role of this position will be to develop, manage and continuously improve all processes and strategies to create new partner leads and support the Innovation Hubs in their ambitious partnership growth strategies.

Main tasks and responsibilities include:

Sales

  • Analyse performance and develop sales targets across Ecosystem & Stakeholder (E&S) for the E&S Director
  • Identify and develop sales and growth strategies to deliver E&S sales targets
  • Develop the value propositions: networking, funding, knowledge sharing and market opportunities
  • Create strategies to leverage the most relevant urban mobility conferences and events and attend key events to identify and nurture leads
  • Build and develop the client lead database, using the CRM platform (Podio)
  • Introduce Partner Development Officers (PDO) in the Innovation Hubs to potential partners and work with the Partner Development Officers to convert to sales
  • Ensure a smooth transfer of partner relationship at assigning these to the Partner Development Officers to manage
  • Manage the relationship with sales representatives or other commercial intermediaries
  • Own, implement and enhance the core sales process for E&S

Marketing

  • Understand and segment regional customer needs (with inputs from Partner Development Officers) and provide input to central marketing planning
  • Work with central marketing to develop marketing materials for prospecting and conversion
  • Agree priority target partners and develop marketing campaigns working closely with the central marketing team
  • Oversee the development of regional campaigns by Partner Development Officers who leverage and tailor central assets

How to apply

Call for applications and guidelines how to apply for Sales Manager – Europe

Application form for Sales Manager – Europe

Deadline for applications:  30 August 2022

Location: Barcelona (Spain)

Special Interest Groups (SIG) Officer

EIT Urban Mobility activities are carried out by partner institutions that are allocated to five Innovation Hubs. The objective of the Innovation Hubs is to ensure effective knowledge and activity management, to create a vibrant innovation ecosystem, to establish strong relations with the most relevant urban mobility stakeholders and to connect regional, national, and European initiatives in the field. Innovation Hubs coordinate various activities that provide value to EIT Urban Mobility partners, such as exclusive community events for networking, matchmaking, knowledge sharing and thought leadership as well as the so-called Special Interest Groups (SIGs).

Special Interest Groups (SIGs) address new mobility transitions, boost impact by breaking up silos and foster connections between key players in the ecosystem. SIGs are strategic groups on current key topics in the mobility sector, composed of relevant entities in the field, to facilitate connections, build an international network, and share best practices.

ABOUT THE JOB

The new position of the Special Interest Group Officer will be based in Munich, Germany and work closely with the Business Development Manager of the Future Mobility Factory also based in Munich, with the Ecosystem and Stakeholder Director based in Barcelona as well as with all other relevant departments across the organisation. In addition, s/he will support the Innovation Hub Director in Munich with tasks related to management of the Innovation hub Central partnership. S/he will be positioned in a matrix structure and report to both the Ecosystem and Stakeholder Manager and the Innovation Hub Central Director.

The Innovation Hub Central team is based in the new Munich Urban Colab where startups, corporate innovators, scientists and creatives from diverse sectors and disciplines are working together under one roof on intelligent technologies and services for smart city solutions.

Tasks and responsibilities amongst others:

  • Support Innovation Hubs and the Ecosystem and Stakeholder Manager in operational planning of the Special Interest Groups (SIGs)
  • Monitor SIGs activities and provide operational support to EIT UM partners
  • Design and execute workshops on SIG topics
  • Facilitate knowledge exchange and peer-learning between various stakeholders and EIT UM partners
  • Project management including general administrative tasks

In addition, the new position will support the Innovation Hub Central Director with managing the Innovation Hub Central partnership and in particular:

  • Support with partner review meeting
  • Research on existing stakeholders within the geography of Innovation Hub Central
  • Feed the CRM tool with relevant information

It concerns a temporary and full-time position (13 months contract).

How to apply

Call for applications and guidelines how to apply for Special Interest Group Officer

Application form for Special Interest Group Officer

Deadline for applications:  14 August 2022

Location: Munich (Germany)

Project Manager (Copenhagen)

Innovation Hub North aims to engage all relevant stakeholders in the field of urban mobility situated in Sweden, Denmark, Finland, Norway and the Baltics.

The Project Manager will be based in Copenhagen and will report directly to the Head of Innovation Hub North. The principal role of this position will be to manage the Innovation Hub projects in the region, managing and coordinating externally funded projects for EIT Urban Mobility.

Main tasks and responsibilities include:

  • Manage and coordinate grants
  • Manage internal and external communication of the project including social media, internal communication
  • Project management: planning, implementing, reporting, managing risks
  • Regular reporting on the progress of the activities, the fulfilment of the deadlines, the production of output, issuance of the deliverables and the consumption of resources
  • Supporting in all the financial and project reporting activities related to this project, with the support of the Head off Innovation, the Finance Department, and the Project Management Office (PMO)
  • Organising local events and managing stakeholder relations
  • All other tasks as required by the project leader
  • Creation of internal and external presentations to report to the Head of Innovation Hub, the Project Sponsor and Steering Committee

The position concerns a temporary and full-time position (9 months contract).

How to apply

Call for applications and guidelines how to apply for Project Manager

Application form for Project Manager

Deadline for applications:  22 August 2022

Location: Copenhagen (Denmark)

Partner Development Officer (Eindhoven/Amsterdam)

The Partner Development Officer supports the Head of Innovation Hub in managing the partnership community and wider ecosystem in the countries covered by Innovation Hub West (the Netherlands, Belgium, UK and North of France). As Partner Development Officer, your key responsibility is to engage the partners, to retain them within the community and grow and expand their involvement with EIT Urban Mobility activities.

More specifically, the position encompasses the overall responsibility for the partner management lifecycle of EIT Urban Mobility.

You will contribute to strengthening EIT Urban Mobility’s partnership and stakeholders by increasing the awareness, visibility and understanding of EIT Urban Mobility’s activities, results and achievements.

Your responsibility is to develop the EIT Urban Mobility partnership at the Innovation Hub level. This includes, but is not limited to:

Strategy & Business Development – Develop and strengthen partnerships and strategic stakeholder relations:

  • Develop and nurture partner relationships and create strategies to increase value for partners and EIT Urban Mobility
  • Identify pain points impacting partners and develop action plans with cross-functional EIT Urban Mobility stakeholders
  • Identify new  opportunities to create value for partners by working across the organisation
  • Support the Head of Innovation Hub to develop strategies to retain current partners and upsell additional services
  • Support the Head of Innovation Hub to capture new partners and identifying needs of the potential partners.
  • Management of leads process in the Innovation Hub in coordination with Head of Innovation Hub
  • Hold regular account review meetings with partners to understand needs and maximise the value EIT Urban Mobility can deliver for them, acting as the internal ‘voice’ of our partners

Community Development – Create engagement & value for partners and potential partners and develop the regional partner community through engagement across EIT Urban Mobility:

  • Build the regional network of partners from cities, industry, academia, research
  • Support with the identification of relevant stakeholders in the region and establish potential opportunities to collaborate with them 
  • Manage partner review process, share insights about partner pain points and track progress of implementing actions
  • Measure and implement activities to improve partner satisfaction
  • Develop and manage activities to engage the partner community incl. monthly engagement calls
  • Work with communications and marketing to develop content for the partner engagement calls

How to apply

Call for applications and guidelines how to apply for Partner Development Officer – IH West

Application form for Partner Development Officer – IH West

Deadline for applications:  22 August 2022

Location: Eindhoven or Amsterdam (the Netherlands)

Request for Proposals: Provision of event management services

By the present procurement procedure, EIT Urban Mobility and EIT Urban Mobility Innovation Hub South aim to organise a main event and a gala dinner from different European locations and is seeking professional support for the planning, organisation, and execution of the following event in Barcelona:

14 November 2022 – EIT Urban Mobility partners event (temporary name)

During the EIT Urban Mobility partners event, all EIT Urban Mobility partners around Europe will gather under one roof. A special occasion for networking, creating new connections, exchange knowledge and discover how powerful our community is.

This will be the first edition of our partners event since the creation of EIT Urban Mobility in 2019.

The event must be designed and conceptualised as an experience, breaking the standards, and avoiding boring sessions. Each content should be delivered to the partners in a creative way: Think outside the box!

The main objectives that EIT Urban Mobility aims at reaching with the event are the following:

  • Reinforce the strong feeling of community and belonging to the EIT Urban Mobility community for all our partners.
  • Awareness of how powerful our community is – we are European, and we have the main actors in the sector
  • Exclusive event – only for our partners – only for the selected
  • Hook event, to transforms potential leads, to become EIT Urban Mobility partners. Some of our ready-to-be partners will also be invited to the event
  • Create an experience

It is foreseen to organise this event on a yearly basis – probably before the summer – in a different European location.

EIT Urban Mobility is above all a network and our excellence come from our partners. Our +250 partners are Europe’s leading companies, research and education institutions and cities. They all support outreach, are actively engaged via the Innovation Hubs and cover the complete value chain from vehicle and traffic technologies to urban planning, data services, energy, retail, financial services, and engineering.
Until now, some local events with partners have been organised, but this will be the first time all our European partners get together in one place.

16 November 2022 – Gala dinner

In addition of the organisation of the partners event, the selected agency will provide support – coordination, general arrangements, decoration, etc – to EIT Urban Mobility for the organisation of a Gala dinner.

EIT Urban Mobility co-organises together with Fira Barcelona, the Tomorrow.Mobility event, our flagship event.  On the second day of the event – 16 November 2022 – EIT Urban Mobility organises a Gala dinner for a selected number of EIT Urban Mobility guests.

Tomorrow.Mobility Gala dinner takes place annually in November. This will be the second edition.
Last year, the Gala dinner was held at the Convent dels Àngels in Barcelona, and 100 guests attended. The event has no cost for invited guests, but it is only for EIT Urban Mobility VIP selected guests.

All information, including the detailed scope of work, deliverables, and terms & conditions can be found in the Request for Proposals.

Deadline for submissions: 19 August 2022 at 16:00 Central European Time.

Request for Proposals: Recruiting agency

By the present procurement procedure, EIT Urban Mobility is aiming to identify a recruiting agency that will support EIT Urban Mobility in the recruitment process for profiles that are difficult to find in the Netherlands (Dutch market).

All information, including the detailed scope of work, deliverables, and terms & conditions can be found in the Request for Proposals.

Deadline for submissions: 8 August 2022 at 16:00 Central European Time.