Procurement and Administration Assistant

EIT Urban Mobility is looking for a Procurement and Administration Assistant to be located at the headquarters in Barcelona, Spain.

Main tasks of the Procurement and Administration Assistant will be:

  • Help preparing and coordinating different procurement processes in close collaboration with the members of the organisation
  • Ensure the compliance of Procurement processes
  • Support with audit preparations CFS audits & Statutory audits
  • Carry out accounting closing (e.g. review of invoicing and expenditures, consolidations, reconciliations)
  • Contribute to the implementation and administration of management tools
  • Other ad-hoc projects

How to apply

Call for applications and guidelines how to apply for Procurement and Administration Assistant

Application form – Procurement and Administration Assistant

Deadline for applications: 11 February 2022

Location: Barcelona, Spain

Engagement Officer Education

Our activities are carried out by partner institutions that are allocated in five Innovation Hubs. The objective of the Innovation Hubs is to create a vibrant innovation ecosystem, ensuring effective knowledge and activity management and prominent regional visibility. The Innovation Hubs coordinate local and regional activities of EIT Urban Mobility and the network with the partnership involved in their Innovation Hub region. The five Innovation Hubs work closely together to achieve the goals and mission of the EIT Urban Mobility.

The Engagement Officer Education will be based in Munich, Germany and will support the Innovation Hub Central Team in managing the Innovation Hub Central partnership with a focus to engage current and new partners in EIT Urban Mobility education programmes. S/he will report to the Innovation Hub Director.

In this new position, the Engagement Officer Education will screen ongoing and completed projects for educational content, analyse the current partnership of Innovation Hub Central in view of EIT Urban Mobility education activities, identify gaps and pro-actively approach existing and potential new partners and stakeholders with the aim to engage them in the various educational programmes of the EIT Urban Mobility Academy.

Tasks and responsibilities amongst others:

  • Analyse projects outcomes in view of educational content
  • Identify training needs of the different sectors within Innovation Hub Central partnership
  • Drive the marketing of EIT Urban Mobility educational programmes with regional stakeholders
  • Support Innovation Hub Central partners to develop proposals to be submitted to competitive funding calls
  • Support monitoring of projects run by Innovation Hub partners and overseeing documentation and reporting of project performance
  • Troubleshoot for Innovation Hub partners in matters related to projects and processes
  • Feed the CRM tool with relevant information

How to apply

Call for applications and guidelines how to apply for Engagement Officer Education

Application form – Engagement Officer Education

Deadline for applications: 3 February 2022

Location: Munich, Germany

Professional School Marketing and Sales Manager

Our Academy is a collaborative arena for lifelong learning, helping to build critical capabilities for innovation and transformation. We are training the next generation of urban mobility practitioners, needed by the urban mobility ecosystem of the future. One of the areas of the Academy is ‘Competence Hub’, which offers intensive programmes on hot topics in urban mobility and transport to work with professionals from different sectors (professional school).

The Professional School Marketing and Sales Manager will support and report to the Head of the Competence Hub. S/he will be in charge of the overall development and execution the Competence Hub’s marketing and sales strategy, focusing mainly on our F2F courses but also supporting the development of our e-course freemium operations. S/he will therefore define and execute all of actions covering the “commercial life-cycle” of our courses, both from a marketing perspective (generating and nurturing leads) and a sales perspective (qualifying leads, assessing needs, preparing and presenting proposals) within B2C and B2B markets. Given the relatively cyclical nature of our activity (design/commercialisation of courses during the first half of the year, delivery during the second half), s/he may also be involved in supporting the delivery of certain F2F courses.

This position will therefore comprise:

  • an operational dimension (social media posts, newsletters, participant in events, networking, CRM management, calls, commercial meetings, proposal preparation and presentation, etc.)
  • a strategic/business-development dimension (defining a marketing/sales strategy from scratch, testing and improving them, identifying providers, leveraging the support provided from the cross-KIC/RIS team as well as our Innovation Hubs, identifying new markets and new ways of leveraging existing courses and collaboration, defining new collaboration and revenue generation models, etc.).
  • a project management dimension (supporting delivery of F2F courses).

How to apply

Call for applications and guidelines how to apply for Professional School Marketing and Sales Manager

Application form – Professional School Marketing and Sales Manager

Deadline for applications: 7 February 2022

Location: Barcelona (Spain)

Content Writer

The Content Writer will report to the Director of Communications and EU Affairs. The jobholder will be responsible for developing content, including blog posts, articles, landing pages, case studies and more, to support our goals of positioning EIT Urban Mobility as leading innovation community for urban mobility in Europe. S/he will contribute to strengthen the Urban Mobility’s communications and promotion efforts with a view to increase the awareness, visibility and understanding of the EIT Urban Mobility’s activities, results and achievements.

The job includes the following tasks, among others:

  • Write engaging, compelling, informative content to attract our audience and engage their sustained attention.
  • Provide well-researched written content through a variety of mediums, translating technical content into well-understood information utilising our organisational tone of voice and writing style.
  • Write various content such as: blogs; presentations; speeches; articles; annual reports; video scripts; case studies; brochures; interviews; interactive content; papers; magazine articles; newsletters; etc.
  • Pay attention to search engine optimization (SEO) and keywords to reach a target audience, attract new readers and to increase web traffic
  • Develop presentations of EIT Urban Mobility.
  • Create key messages to be used across our channels that support all functional areas – City Club, Academy, Innovation, Business Creation and Factory – representing their activities to maximize outreach and engagement with all audiences of EIT Urban Mobility in a coherent manner.
  • Develop featured stories related to EIT Urban Mobility strategic objectives and challenges.
  • Proofread and edit content (generated by colleagues).
  • Support with the development and implementation of the communication strategy and integrated content & brand strategy.

How to apply

Call for applications and guidelines how to apply for Content Writer

Application form – Content Writer

Deadline for applications: 7 February 2022

Location: Barcelona (Spain)

Business Creation Project Officer

EIT Urban Mobility is seeking a Business Creation Project Officer to be working in the team of Innovation Hub South (IH South), preferably based in Barcelona, Spain. The Business Creation Officer will be responsible for coordinating a programme that aims to facilitate international growth and scale up of women-lead start-ups. This is a temporary project with an estimated duration of 2,5 years.

Tasks and responsibilities include:

  • Facilitate international growth and scale up of women-lead start-ups and build the future pipeline of women-lead start-ups fundraising from angel investors and VC funds
  • Identify and support start-ups with the potential to become scale-ups by providing them with services and support to deliver faster growth
  • Launch a call to identify European start-ups leaders in their home market and with the potential to scale faster with support
  • Identify industry experts to support start-ups and liaise account manager with start-ups to follow up and monitor progress
  • Select start-ups to benefit from the services
  • Deploy start-up support to access new markets
  • Monitor and deliver KPI’s, progress and funding of the business creation programmes, including writing evaluating, and reporting projects
  • Liaise with incubators, accelerators and governmental initiatives aligned with EIT Urban Mobility’s Strategic Plan
  • Support the partners in their delivery of business creation activities and coach them in concretizing opportunities for new calls for proposals

How to apply

Call for applications and guidelines how to apply for Business Creation Project Officer

Application form – Business Creation Project Officer

Deadline for applications: 9 January 2022

Location: Preferred location is Barcelona (Spain)

Internship: Communication & Events Student Assistant

The Communication & Events student assistant will work at the Innovation Hub North, based in Copenhagen.  

The main tasks of the Communication & Events student assistant will be:

  • Support implementation of the communication plan 
  • Assist in planning and delivering events (hybrid, digital and in-person) 
  • Media monitoring 
  • Assistance in the collaboration with external PR agencies 
  • Contribute in content creation, editing and proofreading 
  • Contribute to and draft reports 
  • Conduct desk research 
  • Preparation of visual presentation materials 
  • Support the stakeholder management 
  • Ad hoc administrative assistance 

How to apply

To apply for this internship, please send a full application form consisting of a letter of motivation highlighting how your skills or experience matches the internship requirements and a current curriculum vitae to internship@eiturbanmobility.eu. Please send the letter of motivation and the curriculum vitae in a unique PDF document.

All details can be found here: Call for applications and guidelines on how to apply for the Communication & Events student assistant

Deadline for applications: 7 February 2022

Location: Copenhagen, Denmark

Internship: Office & Events

The Office & Events Intern will work under the guidance of the Innovation Hub East Director, based in Prague.  The main tasks of the Office & Events Intern will be:

  • Support the implementation of communication strategy
  • Support IH East core team on event organisation
  • Engage with relevant players and stakeholders’ associations. Foster synergies
  • Provide assistance in planning and coordinating corporate campaigns and events
  • Support the media engagement
  • Give assistance in the content creation & campaign development
  • Create PowerPoint presentations
  • Give assistance on various administration tasks

How to apply

To apply for this internship, please send a full application form consisting of a letter of motivation highlighting how your skills or experience matches the internship requirements and a current curriculum vitae to internship@eiturbanmobility.eu. Please send the letter of motivation and the curriculum vitae in a unique PDF document.

All details can be found here: Call for applications and guidelines on how to apply for the Office & Events Internship

Deadline for applications: 26 January 2022

Location: Prague, Czech Republic

Internship: Grant Writing & Business Creation

The Grant Writing & Business Creation intern will work under the guidance of the Innovation Hub East Director, based in Prague.

Tasks include:

Grant Writing

  • Give assistance on the EU funding projects design, partner search for EU funding proposals, drafting of texts of proposals for EU funding 
  • Provide support in different communication tasks for external organisations, EIT Urban Mobility partners and project partners 
  • Give assistance in drafting informational texts related to activities and projects of EIT Urban Mobility and its partners
  • Support the monitoring of the open calls for proposals for EU funding on EU and regional level

Business Creation

  • Support the scouting of start-ups
  • Give assistance in contacting venture capital funds and managing database
  • Work on the elaboration of presentations
  • Account management assistance (support to start-ups, matchmaking, consulting, reporting)
  • Reporting support
  • Give assistance in the promotion and raising awareness on social medias
  • Support on copywriting, documenting start-up success stories
  • Support in the organization of events
  • Manage various administration tasks

How to apply

To apply for this internship, please send a full application form consisting of a letter of motivation highlighting how your skills or experience matches the internship requirements and a current curriculum vitae to internship@eiturbanmobility.eu. Please send the letter of motivation and the curriculum vitae in a unique PDF document.

All details can be found here: Call for applications and guidelines on how to apply for the Grant Writing & Business Creation Internship

Deadline for applications: 26 January 2022

Location: Prague, Czech Republic

Internship: Legal and Governance

EIT Urban Mobility is looking for an Legal and Governance Intern as part of the team of the Legal team. The Legal and Governance intern will report to the Head of Legal and Governance and to the Legal Officer,

S/he will provide support to the Legal Department in the following tasks:

  • Support with the draft of all forms of agreements, including MOUs, Letters of Intent, services agreements, license agreements, collaboration agreements and non-disclosure agreements.
  • Supporting the Legal team in counselling internal Thematic Areas, Operations and Innovation Hubs regarding affairs and compliance matters.
  • Supporting the Legal team in matters related to corporate governance, including supporting general meetings of Governing Boards and Ancillary Boards meeting and preparing minutes of them.
  • Supporting the Legal team in the development and implementation of the EIT Urban Mobility Financial Sustainability Strategy participating in the drafting of Financial Sustainability Agreements with a focus in Intellectual Property Law.
  • Providing Legal support for EIT Urban Mobility initiatives, including amendment of registered items (such as corporate structure, capital amount and purpose of company).
  • Provide assistance in the preparation and implementation of the trainings to employees related to Intellectual Property Law, Data Protection, Antifraud, Compliance and other related legal affairs.

How to apply

To apply for this internship, please send a full application form consisting of a letter of motivation highlighting how your skills or experience matches the internship requirements and a current curriculum vitae to internship@eiturbanmobility.eu. Please send the letter of motivation and the curriculum vitae in a unique PDF document. In addition, please indicate in the email if you are interested in a full time or part-time internship.

All details can be found here: Call for applications and guidelines on how to apply for the Legal and Governance Internship

Deadline for applications: 14 January 2022

Location: Barcelona, Spain

Request for Proposals: Selection of Tax and Legal Services 2022

By the present procurement procedure, EIT Urban Mobility is aiming to appoint one single provider (contractor) for the two work packages of services described below.

The request for proposals is to cover following areas:

  1. WP1: Tax advice services. The Contractor will be responsible for providing TAX advice services to EIT Urban Mobility in the specific areas described in Clause 2.2 below.
  2. WP 2: Legal advisory services: The Contractor will be responsible for providing specific LEGAL services to EIT Urban Mobility in the specific areas described in Clause 2.2 below.

All information, including the detailed scope of work, deliverables, and terms & conditions can be found in the Request for Proposals

Deadline for submissions: 13 December 2021 at 16:00 Central European Time.

Request for Proposals: Private Health Insurance

By the present procurement procedure, EIT Urban Mobility is aiming to identify a private health insurance covering the medical care of its employees based in Spain.

Important elements and requirements we are looking for (the list is not exhaustive):

  • The private health insurance must not bear co-payment. The private health insurance shall either:
    • Cover in full the medical costs (medical directory).
    • Combined services: cover in full the medical costs (medical directory) + expense reimbursement (outside medical directory).
  • The employees must have the possibility to add their families in the private health insurance (spouse and children) under the same conditions of their insurance.
  • The price of the private health insurance per employee must be the same for all the workforce regardless of the age and gender.
  • The private health insurance cannot be terminated unilaterally by the Insurance company.
  • No employee’s health declaration must be presented (notwithstanding the fact that very serious pre-existing diseases such as cancer or multiple sclerosis must be reported).
  • Medical assistance must be provided in Spain and – subject to special conditions -on a worldwide basis.
  • Beneficiaries having no waiting period in their present private health insurance, should be waived all waiting periods in the new corporate health insurance.
  • The proposal shall detail if surgical procedures, as well as if prosthesis are included.
  • Medical directory for the area of Barcelona and Madrid with full detail of hospitals and specialities offered.
  • Basic dental service (e.g., annual mouth cleaning).
  • Full list of included hospitals, separated by location.
  • Full list of laboratories included separated by location.
  • If the employee leaves the company, he/she should be able to maintain the private health insurance under the same conditions for a specific period of time (amount to be borne by the ex-employee during that period, not by the company).

All information, including the detailed scope of work, deliverables, and terms & conditions can be found in the Request for Proposals

Deadline for submissions: 10 December 2021 at 16:00 Central European Time.

Request for Proposals: Digital marketing strategy and execution for the Mobility Innovation Marketplace

EIT Urban Mobility is seeking to contract support from a digital marketing agency to work closely with the Business Development Officers working at Factory, by appointing one single provider. Factory is EIT Urban Mobility’s vehicle for exploitation and scaling of solutions of the organisation’s portfolio. This includes projects supported or financed through other vehicles within EIT Urban Mobility. Factory’s main goal is to leverage on EIT funding to create more value and market opportunities for these solutions.

The marketing objectives in 2022 are as follows:

  1. To create awareness of the platform and its offerings, generating registered users and traffic to these.
  2. Building a significant supply of quality content, mainly products, best practices, and insights.

The support requested involves the following operational and strategic aspects of the marketing campaigns. Beyond this list, EIT Urban Mobility can request assistance to other activities identified during the implementation of the contract if duly justified and indicated in due time:

  • Executing the campaigns
  • Strategy for each channel
  • Defining the overall strategy of the marketing campaigns
  • Analysing Marketplace and campaigns performances
  • Creating the Marketplace Brand

Throughout the execution of the tasks in this proposal, the agency will be in close collaboration with EIT Urban Mobility’s Factory and Communications and EU Affairs teams.

All information, including the detailed scope of work, deliverables, and terms & conditions can be found in the Request for Proposals

Deadline for submissions: 14 December 2021 at 16:00 Central European Time.